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City Secretary

Company: City of DeSoto, Texas
Location: Desoto
Posted on: May 3, 2021

Job Description:

Description Benefits Supplemental Questions

The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes.

Specific Duties and Responsibilities:

  • Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff such as the assistant city secretary; and ensuring all appropriate documents are signed and retained.
  • Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates.
  • Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress.
  • Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission.
  • Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor/City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data.
  • Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials.

Qualifications:

  • Bachelor's Degree or equivalent experience
  • Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision
  • OR equivalent combination of education and experience
  • Valid Texas driver's license with good driving record and ability to maintain while employed
  • Texas Municipal Clerk Certification Program completion or ability to complete within five years

Supplemental Information:

  • Knowledge of state, federal and local laws governing municipal operations
  • Knowledge of local, state and federal records management and retention requirements
  • Knowledge of project management

Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products

  • Ability to effectively supervise and manage support staff
  • Ability to prepare budgets, correspondence and reports
  • Ability to meet with staff, elected officials and the public and provide excellent customer service
  • Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
  • Ability to work all required meetings which will include nights and weekends

Keywords: City of DeSoto, Texas, DeSoto , City Secretary, Other , Desoto, Texas

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